Board of Directors Meeting — March 2008

The meeting was called to order at 9:20 AM, March 28, 2008. In attendance were:

Board of Directors: Terri Melcher, Andrew Moriarty, Andy Sentgeorge, Mal Shah

Property Management and Guests

Tara Brandon — Omega Property Management
Anne Gomes — Pool Committee
Kerry & Travis — Wakefield Landscape

Kerry and Travis of Wakefield Landscape discussed general maintenance of the community common grounds as well as some issues of erosion around the ponds. In addition the frequency of special projects such as putting out pine straw was discussed. Wakefield agreed to give more frequent updates to the community on issues they find and recommendations they have.

The minutes of the previous meeting were approved as submitted (4-0). The financial report submitted by Omega was reviewed and accepted (4-0).

Anne Gomes presented the pool committee proposed rules and letter to be sent to each homeowner. Discussion was held on the need to ask homeowners to return a signed acknowledgement of the rules and to having the pool committee contact information on the rules sheet. The board approved the rules and letter as proposed by the pool committee 3–1 (Palonsky voting no). The approved the installation an auto feeder for chemicals in the pool per the quotation from Chase (4 - 0). The board approved the fence proposal from Fortress fencing and authorized work to begin (4-0). The board approved a proposal from Southeastern Pool Phone to install and maintain a phone at the pool as required by code (4-0). The board approved the first 3 items listed on the quotation from Reilly’s Handyman service totaling $1,550, and did not accept the remaining 2 items on the quote dealing with the bathroom taps and showerheads (4-0). The board approved the swim teams request for use of the pool for meets and practices with the limitation of using three lanes for their practice instead of the four requested (4-0).

The board reviewed the recommendations from the ARC and made the following decisions:

1. 805 Landuff project approved with the added restriction that homeowner must remove, cut to ground level or grind down the stumps of the trees on the common area which were removed at the homeowners expense. (4-0)
2. 903 Strathorn project approved (4-0)

The Board approved the Viagas/Romick architectural request, with the exclusion of the mailbox trellis feature by a vote of 3–0.

The board provided Tara with some guidance on how to monitor the appearance of the neighborhood. The board instructed that trash cans should be kept adjacent to the house. The board asked Tara to send out letters to any homeowner who has a play set, visible from the street, in their yard which has not received architectural review consent. However the board noted that we do not expect Tara to go behind houses to seek out play sets, but should respond to any complaints from residents on such play sets.

The Board reviewed correspondence. The next board meeting was scheduled for April 18. The meeting was adjourned at 11:00am.