Board of Directors Meeting — August 2008

The meeting was called to order at 9:00 AM. In attendance were:

Board of Directors: Terri Melcher, Paul Palonsky, Andrew Moriarty, and Andy Sentgeorge.

Property Management and Guests: Sue Fallwell (Omega Property Management), Sarah Heerman, and Heidi Stevens.

Sarah and Heidi participated in the discussion of the Millsfield pond and expressed their opinions on landscaping and types of fountains which could be installed. The minutes of the June meeting were approved as submitted (4-0). The financial report was discussed and Sue informed the Board the the HOA was reimbursed for the duplicate printing fee. The Board decided to put foreclosure proceedings on hold with liens being in place on properties delinquent in their assessments.

The Architectural Review Committee (ARC) report was reviewed and the Board approved the Collins ARC request (4-0). The Board also approved a yard of the month program with a budget of up to $300/year to be administered by the ARC. The Board requested the ARC provide the status on the Architectural Guidelines and to update the rules on fence tie ins requiring homeowners to consent to future hook ups as part of installing a fence. The Board voted to send a letter to the Patels about their encroachment onto the Wade/Buchannan property in violation of their ARC application.

The Board asked Sue to inspect the pool area for maintenance requirements and to report back at the next Board meeting. The Board approved the swim team request to add some outlets provided they are on a new circuit breaker. The Board appointed Paul to be liaison to the Pool Committee to finalize the decision on repairing and buying more pool furniture. The Board increased the monies allocated for this up to $6,000 (4-0).

The Board allocated $9,00 for the Millsfield Pond project and appointed Terry to serve as liaison. Any money over what is already in the budget for pond maintenance would be pulled from reserves (4-0).

The next Board meeting will be held on September 26 and the Board planned a site walk to inspect some landscaping issues. The meeting was adjourned at 10:55 AM.